--- title: "Making Content Public" slug: "making-content-public-7-1-1" tags: ["Portal", "8.4"] updated: 2026-10-06T12:56:55Z published: 2026-10-06T12:56:55Z canonical: "kb.ctera.com/making-content-public-7-1-1" --- > ## Documentation Index > Fetch the complete documentation index at: https://kb.ctera.com/llms.txt > Use this file to discover all available pages before exploring further. # Making Content Public You can share a public link to any file or folder in the cloud drive. **Note** You can only share content that is in a folder that was not defined by the administrator with Windows ACLs enabled. The default when creating a cloud drive folder is to enable Windows ACLs. **To create a public link:** 1. Select a file or folder in your cloud drive and click the **Link** icon ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-9G3EMMQ5.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). The **Public Link to** window is displayed. ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-OYKRLR6E.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) 2. Click **Create new link**. The **Public Links** window is displayed with the link to the folder or file. ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-GYQ6IMYE.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) 3. You can manage the link. - Configure the permissions as *Upload Only*, *Preview Only*, *Read Only*, or *Read/Write*, by clicking the default, *Read Only* icon, ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-BHL02JOR.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). **Note** The icon changes to represent the file permission selected. The list of permissions depends on whether a file is selected or a folder is selected. *Upload Only* share recipients, ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-SS184KBG.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D), are able to upload content to the folder but cannot see any of the content that is in the folder. *Preview Only* share recipients, ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-MG6JUHE3.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D), are able to view files using the CTERA Portal’s integrated document preview server. Users with this permission are unable to download or copy, or print the content. The file is protected with a watermark and content shared in *Preview Only* mode cannot be synchronized for offline access by CTERA Devices, for example, CTERA Edge Filers or CTERA Drive Mobile. *Read Only* share recipients, ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-BHL02JOR.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D), are able to view and print the file using the CTERA Portal’s integrated document preview server and download the content. *Read/Write* share recipients, ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-3BLSXF9W.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D), are able to view and print the file using the CTERA Portal’s integrated document preview server and copy and download the content. - Configure an expiration date for the link, by clicking ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-0TBEG4X2.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). - Remove an existing link, by clicking ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-VAQUHPUJ.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) and then **Remove**. - Create additional links to the file, by clicking **Create new link**. - Copy the link to your clipboard by clicking **Copy**. Then send it via email to people with whom you want to share the file. 4. Click **DONE**. After creating a public link for a file, the icon color changes: ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-QIR7ZM8P.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). After creating a public link for a folder, the folder icon color changes: ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-KU1ZF462.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). All the files in the folder are accessible using the public link. Clicking the ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-QIR7ZM8P.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) icon opens the **Public Links** window, where you can change the settings. An external user that receives an email invitation with a file link can click on the link to open a browser window similar to the following: ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-4WRU8XTJ.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) **Note** An external user that receives an email invitation with a folder link can click on the link to open a browser window which lists all the files and folders in the shared folder. ## Adding a Public Link From a CTERA Portal App Integrated in Microsoft Teams When a CTERA Portal is added as an App in [Microsoft Teams](/v1/docs/adding-ctera-portal-as-an-app-in-microsoft-teams-2-1), you can create a public link and share it directly in Microsoft Teams. The CTERA Portal and Microsoft Teams administrators are responsible for integrating the portal as an app within Microsoft Teams. Once the portal app is available in Microsoft Teams, end users can access the portal from within teams. 1. In Microsoft Teams, click **Apps**. 2. Click **Add** for the app you want to open in Microsoft Teams and then click **Add**. After the app is added, you click **Open** not **Add**. The portal is added to the Microsoft Teams navigation bar and the sign in page is opened in Microsoft Teams. **Note** Right-clicking the app displays a menu with the option to pin the app to the navigation bar or open it in a new Microsoft Teams window. **To share a public link from a portal integrated in Microsoft Teams, in Microsoft Teams:** 1. Access the CTERA Portal [integrated in Microsoft Teams](/v1/docs/access-ctera-portal-as-a-tab-in-microsoft-teams). 2. Select a file or folder in your cloud drive and click the **Link** icon ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-9G3EMMQ5.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). The **Public Link to** window is displayed. ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-OYKRLR6E.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) 3. Click **Create new link**. The **Public Links** window is displayed with the link to the folder or file. ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-GYQ6IMYE.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) 4. You can manage the link. - Configure the permissions as *Upload Only*, *Preview Only*, *Read Only*, or *Read/write*, by clicking the default, *Read Only* icon, ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-BHL02JOR.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). **Note** The icon changes to represent the file permission selected. The list of permissions depends on whether a file is selected or a folder is selected. *Preview Only* share recipients are able to view the file using the CTERA Portal’s integrated document preview server. Users with this permission are unable to download, copy, or print the file. - Configure an expiration date for the link, by clicking ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-0TBEG4X2.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D). 5. Share the link in Microsoft Teams by clicking ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-VAQUHPUJ.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) and then **Share to Teams**. ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-ZLEIQVQ0.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) The **Share** window is displayed. ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-W6JYJRY2.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) 6. Enter the name of the person in Teams to share the link with or the chat or group. The list of your most recent locations is displayed in the drop-down field. ![image.png](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-S40CIOPE.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A33%3A54Z&se=2026-11-11T05%3A33%3A54Z&sr=c&sp=r&sig=nfF58G%2BlNb6n624RkqaAXwG42cfk7e8F2%2BPI5aLEsf0%3D) 7. Click **Share**. 8. Click **Done** and then click **DONE** to finish or **View** to show the public link where you shared it.