--- title: "Managing File Archiving to Secondary Storage" slug: "managing-file-archiving-to-secondary-storage" tags: ["Portal", "8.4"] updated: 2026-10-05T13:15:56Z published: 2026-10-05T13:15:56Z canonical: "kb.ctera.com/managing-file-archiving-to-secondary-storage" --- > ## Documentation Index > Fetch the complete documentation index at: https://kb.ctera.com/llms.txt > Use this file to discover all available pages before exploring further. # Managing File Archiving to Secondary Storage When the portal is licensed for archive storage, a user defined with the **Archive Operator** role can move inactive data from primary storage into cost‑efficient archive cloud folders while keeping it accessible by CTERA services and as metadata. An administrator must have defined a cloud drive folder to be an archive folder and a user with the **Archive Operator** role. That user can then move files into an archive folder. When archiving has been enabled, the end user view of the cloud drive includes an **Archive Vaults** item. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-5MTRCGHV.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) The operations that are available to the **Archive Vaults** folders are restricted to collaboration, details, and delete, if the retention policy set on the archive folder permits deletions. | Operations Available for Archived Items | Operations Available for Non-archived Items | | --- | --- | | ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-06O8CUMB.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) | ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-5SH5L110.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) | Drill-down **Archive Vaults** to the folder that contains the archived folders and files. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-MKXUDGLX.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) When the user has been assigned the **Archive Operator** role, the ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-ZEMPW3Y1.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) icon is available to move folders and files into an archive folder. **To archive a folder or file:** 1. Select the folders and files to archive and click the ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-ZEMPW3Y1.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) icon. The **Archive to Vault** wizard is displayed. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-2ZGASRVF.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 2. Under **Archive** select either **Owned** or **Shared** and then the name of the archive folder from the list. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-WSDLNH40.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 3. Enter a reason. 4. If you want to delete the previous versions of the selected items, check **Permanently delete the selected items previous versions**. An additional step is added to the **Archive to Vault** ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-Z7JYGEZC.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 5. Click **Continue**. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-63UXS7OZ.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) If you checked **Permanently delete the selected items previous versions**: ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-24RVBPDI.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 1. Click **Continue**. An email is sent to the user email address with a verification code. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-O2NP8E93.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 2. Enter the verification code and a reason for the permanent deletion of previous versions. 6. Click **Start Archiving**. The folders and files marked to be archived are moved to the archive folder. | Without permanently deleting previous versions | Permanently deleting previous versions | | --- | --- | | ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-4IPJ41BM.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) | ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-FMQEVWXG.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) | 7. Click **Download Report** to download a csv file to the local computer with details of the archived content. 8. If you are an administrator with access to the team portal administration user interface, click **Archive Logs** to display the **Archive** tab in the **Event Log** page. 9. Click **Finish**. The files are moved to the archive folder and removed from the source folder. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-QRHM1MI1.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) ## Restoring Archived Folders and Files to the Primary Storage You can restore folders and files that were archived back to the primary storage, either to the original location or to a new location. **To restore an archived folder or file:** 1. Click **Archive Vaults** in the navigation pane and then drill-down to the content that you want to restore. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-QRHM1MI1.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 2. Select the items to be restored and click the ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-FFN8M3IF.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) icon. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-ZBEPMW83.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 3. Under **Destination folder** select either **Original Location** or **Custom Location**. If you selected **Custom Location**, the following window is displayed enabling you to choose the new location. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-Y0FCXT1A.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) - Select the destination folder and click **Done**. The **Restore from Archive** wizard is redisplayed with the selected folder for the **Destination folder**. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-6EHW12BX.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 4. Enter a reason for restoring the content and click **Continue**. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-PIRVXJRJ.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 5. Review the details and click **Initiate Restore**. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-WJ8SGCE6.png?sv=2026-02-06&spr=https&st=2026-11-11T04%3A02%3A39Z&se=2026-11-11T05%3A02%3A39Z&sr=c&sp=r&sig=%2F38Oz%2FAlz8XhNNwAh18Jlr651qY3Ec5GLbPcXnKe%2BI8%3D) 6. Click **Download Report** to download a csv file to the local computer with details of the restored content. 7. If you are an administrator with access to the team portal administration user interface, click **Archive Logs** to display the **Archive** tab in the **Event Log** page. 8. Click **Finish**. The files are moved from the archive folder to the destination folder.