---
title: "Filtering What is Displayed"
slug: "filtering-what-is-displayed"
tags: ["Insight", "InsightAI", "Analytics"]
updated: 2026-09-28T09:06:07Z
published: 2026-09-28T09:06:07Z
canonical: "kb.ctera.com/filtering-what-is-displayed"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://kb.ctera.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Filtering What is Displayed

You can filter **Activity Analytics** and **File System Analytics** content by:

- Date and time range
- Virtual portals
- Edge filers
- Shares
- Cloud folders
- Operations
- Users

**To filter the date and time range:**

1. Click the dates displayed to change the range.  

![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-FJT5XZPD.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A06%3A29Z&se=2026-11-07T18%3A06%3A29Z&sr=c&sp=r&sig=eFyx1C69wfCsEHbfM76njDlv0WmSz4ylwHRlThKG1E8%3D)  

The default is for the last 7 days.
**Note**

When selecting a custom range, you can specify both the date range and a time range.
2. When a custom range is specified, click **OK** to confirm the selected range.

**To apply other filters:**

1. Click **Filter** to display the available filters.  

![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-MC3GANDR.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A06%3A29Z&se=2026-11-07T18%3A06%3A29Z&sr=c&sp=r&sig=eFyx1C69wfCsEHbfM76njDlv0WmSz4ylwHRlThKG1E8%3D)
2. Select what you want to include in the filter. For details, see [Other Filter Types](/v1/docs/filtering-what-is-displayed#other-filter-types).
3. Click **Apply Filters**.

**To clear filters:**

- Click **Clear All**.

### Filtering the Date and Time

![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-FJT5XZPD.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A06%3A29Z&se=2026-11-07T18%3A06%3A29Z&sr=c&sp=r&sig=eFyx1C69wfCsEHbfM76njDlv0WmSz4ylwHRlThKG1E8%3D) Provide the date range to display data. When the **Custom** option is selected, fine tuning the data that is displayed is possible to a specific date and time range. ![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-WMRV8JGH.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A06%3A29Z&se=2026-11-07T18%3A06%3A29Z&sr=c&sp=r&sig=eFyx1C69wfCsEHbfM76njDlv0WmSz4ylwHRlThKG1E8%3D) The **From** time is from the beginning of the hour selected and the **To** time is to the end of the hour selected. For example, selecting **From** 01:00 and **To** 16:00 means the filter is from 0:100 to 16:59.

**Note**

When CTERA InsightAI is licensed with the basic license, only three months of data is retained. When the license is the premium license, 12 months data is retained.

### Other Filter Types

![Image](https://cdn.document360.io/30792387-cdcb-4791-aa14-94929bbcd3fe/Images/Documentation/image-MC3GANDR.png?sv=2026-02-06&spr=https&st=2026-11-07T17%3A06%3A29Z&se=2026-11-07T18%3A06%3A29Z&sr=c&sp=r&sig=eFyx1C69wfCsEHbfM76njDlv0WmSz4ylwHRlThKG1E8%3D)

#### Virtual Portal

The dashboard can be filtered for all team portals or for one specific team portal. When a global administrator has accessed CTERA InsightAI, all of the team portals are available. When a team administrator has accessed CTERA InsightAI, the only choice is the current team portal.

#### Edge Filer

The dashboard can be filtered for all edge filers or for one specific edge filer. When a global administrator accesses CTERA InsightAI, all of the edge filers that are registered to the all the team portals that have auditing enabled are available. When a team administrator accesses CTERA InsightAI, only the edge filers registered with that team portal and have auditing enabled can be selected.

#### Shares

The dashboard can be filtered for one or more specific shares.

#### Cloud Folders

The dashboard can be filtered for one or more specific cloud folders.

#### Operation

The dashboard can be filtered for all operations or or for one specific operation, such as writes or reads or deleted within the timeframe.

#### Users

The dashboard can be filtered for one or more users. When a global administrator accesses CTERA InsightAI, all of the portal users that have performed an auditable action are available. When a team administrator accesses CTERA InsightAI, the only choice is users from that team portal that have performed an auditable action.