Managing File Archiving to Secondary Storage

When the portal is licensed for archive storage, a user defined with the Archive Operator role can move inactive data from primary storage into cost‑efficient archive cloud folders while keeping it accessible by CTERA services and as metadata.

An administrator must have defined a cloud drive folder to be an archive folder and a user with the Archive Operator role. That user can then move files into an archive folder.

When archiving has been enabled, the end user view of the cloud drive includes an Archive Vaults item.

The operations that are available to the Archive Vaults folders are restricted to collaboration, details, and delete, if the retention policy set on the archive folder permits deletions.

Operations Available for Archived Items	Operations Available for Non-archived Items

Drill-down Archive Vaults to the folder that contains the archived folders and files.

When the user has been assigned the Archive Operator role, the icon is available to move folders and files into an archive folder.

To archive a folder or file:

1. Select the folders and files to archive and click the icon.
   The Archive to Vault wizard is displayed.
   
2. Under Archive select either Owned or Shared and then the name of the archive folder from the list.
   
3. Enter a reason.
   
4. If you want to delete the previous versions of the selected items, check Permanently delete the selected items previous versions.
   An additional step is added to the Archive to Vault
   
5. Click Continue.
   If you checked Permanently delete the selected items previous versions:
   
   1. Enter a reason for the permanent deletion of previous versions and click Continue.
      
      An email is sent to the user email address with a verification code.
   2. Enter the verification code.
6. Click Start Archiving.
   The folders and files marked to be archived are moved to the archive folder.

   Without permanently deleting previous versions	Permanently deleting previous versions

7. Click Download Report to download a csv file to the local computer with details of the archived content.
8. If you are an administrator with access to the team portal administration user interface, click Archive Logs to display the Archive tab in the Event Log page.
9. Click Finish.

The files are moved to the archive folder and removed from the source folder.

Restoring Archived Folders and Files to the Primary Storage

You can restore folders and files that were archived back to the primary storage, either to the original location or to a new location.

To restore an archived folder or file:

1. Click Archive Vaults in the navigation pane and then drill-down to the content that you want to restore.
   
2. Select the items to be restored and click the icon.
   
3. Under Destination folder select either Original Location or Custom Location.
   If you selected Custom Location, the following window is displayed enabling you to choose the new location.
   
   • Select the destination folder and click Done.
     The Restore from Archive wizard is redisplayed with the selected folder for the Destination folder.
     
4. Enter a reason for restoring the content and click Continue.
   
5. Review the details and click Initiate Restore.
   
6. Click Download Report to download a csv file to the local computer with details of the restored content.
7. If you are an administrator with access to the team portal administration user interface, click Archive Logs to display the Archive tab in the Event Log page.
8. Click Finish.

The files are moved from the archive folder to the destination folder.